Executive Virtual Assistant

Our Virtual Assistants (VAs) specialize in supporting executives and entrepreneurs alike. We are currently accepting applications from anywhere in the continental United States. Please note, this is a commission based, 1099 contractor role and all applicants may be subject to a background check prior to a contract offer. Additionally, Rivvly participates in E-Verify.

This position requires the VA to serve in a remote capacity as the client’s representative, which demands poise, discretion, confidentiality, and exceptional people skills. Additionally, the ability to virtually interact with staff (at all levels) in a fast-paced environment, sometimes under pressure. Remaining flexible, proactive, servant-minded, resourceful and efficient, with a high level of professionalism is crucial to this role.

The expectations of Rivvly and their clients include developing a working knowledge of that client’s duties, habits, and preferences in order to maximize the relationship and the client’s effectiveness to lead.

Essential Duties and Responsibilities:

• Assist the client with their personal and business calendars by scheduling appointments and coordinating appointments as necessary.

• Respond to client emails and tasks as received, acknowledging all tasks within the established acceptable response time; respond to all Rivvly communication within a timely manner.

• Ensure that all the tasks assigned by the client are within the VA scope.

• Manage the client’s email inbox, responding to emails as necessary based on specific guidelines provided by the client.

• Conduct research as per client request – this can include research on events, travel, projects, etc. Provide research results to the client within established timeframe.

• Complete any purchases as assigned by the client, ensuring specifications of the purchase meet the client’s satisfaction.

• Execute travel arrangements on behalf of the client – including researching and booking flights, ensuring that all travel reservations meet the requirements as set forth by the client.

• Receive and make telephone calls on behalf of the client as required.

• Complete administrative tasks as required by the client – including but not limited to: transcription, business correspondence, and data entry.

• Complete and submit weekly reports as required, ensuring billed time is accurately tracked.

• Light travel for events, all travel expenses will be included

• Other duties as assigned.

Working Environment:

This job operates remotely. This role requires the use of standard home office equipment such as computers, phones, web camera, and headphones. None of the above-mentioned equipment is provided by Rivvly.