Executive Assistant

We are looking for an enthusiastic, self-starter executive assistant who is goal-driven, motivated and is truly passionate about getting things done with excellence.

Summary:

Executive Assistant is detail oriented, task-driven, dependable, computer and tech savvy and a quick learner. This position requires great attention to detail, complete ownership of assigned tasks and projects, as well as excellent writing and communication skills.

Objective:

To effectively support the CEO by managing various administrative tasks and projects, as well as tasks, projects, and communications with clients and vendors.

Responsibilities:

• Answering and placing calls: pre-screening requests from potential customers, handling existing customer requests, resolving questions with customers and vendors.
• Executive support for the CEO, including scheduling of meetings/calendar management, making travel arrangements, booking conferences, speaking engagements, etc.
• Managing relationships with publishers, writers and editors, proofreading and publishing articles and blog posts
• Conducting research and analysis of findings: market research, competitor research, customer interviews, etc.
• Compiling and processing of various reports.
• Maintaining and improving existing system of files and records
• Proofreading various documents, articles, and publications.
• Managing social media accounts for the company and the CEO with focus on the personal brand development for the CEO
• Assisting with preparing, pitching and scheduling speaking engagements for the CEO at events and conferences
• Miscellaneous administrative tasks

Required Qualifications:

• Located anywhere in the mainland United States
• 3-6 years of prior experience as a receptionist, office manager, and/or an executive assistant.
• Strong organizational skills and impeccable attention to detail.
• Proficiency with Word, Excel, and Outlook.
• Excellent written and oral communication skills (Flawless command of English)
• Experience with proofreading and editing.
• Proven ability to resolve customer service and administrative issues.
• Must be very polished and professional.
• Must be proactive.
• Must be able to work in a fast-paced environment and work well under pressure.
• Must be committed and take full ownership of the job.
• Must be good at networking and building relationships

Prior Experience Preferred:

• Working for a Tech company or in a role with an in-depth understanding of technology
• Knowledge of Hubspot and marketing fundamentals
• Experience in writing, proofreading/editing and working with writers and publishers
• Experience scheduling and preparing for speaking engagements
• Proficiency with QuickBooks and accounting fundamentals is preferred, but not required.

Why Should You Work @ Intechnic?

• Competitive salary and benefits.
• You don’t have to waste time and money commuting to the office as this position is 100% remote (you can work from home or home office and be located anywhere in the United States)
• You will work directly with a kind (yet reasonably-demanding) well-known thought leader who excels in clear communications and no-nonsense approach to working with others.
• Opportunities to learn and receive ongoing training and incentives for professional growth
• Great support from the management.